The Valley Harvest Marathon Association is responsible for organizing the Valley Harvest Marathon and is committed to respecting the privacy and confidentiality of information provided by users of our web site, race registrants, volunteers, sponsors, suppliers and subscribers to our electronic newsletter and any other means that provide the with personal information.
How we collect and use information
When we collect personal information about you, we will explain, or it will otherwise be implicit, how we intend to use it. We will limit the information we collect to what we need for the purposes of operating the Valley Harvest Marathon and related events; and we will use it only for those purposes. We will obtain your consent if we wish to use your information for any other purpose in accordance with the law.
Why we collect personal information
When you register for a Valley Harvest Marathon event, we ask for specific personal information – some of it is mandatory, other is optional. This allows us to organize, host and manage the Valley Harvest Marathon and other events, to plan for future events, to provide service(s) to you, to promote the race and other events through various media and platforms, and to provide information to you to ensure that you have a safe and enjoyable experience.
Here is a summary of the information we collect and why:
Name, gender and age:
To identify you during an event and place you in the correct age category for the race events, and to provide you with your personal race results following an event.
To keep you up to date with relevant information regarding our current and future events, and/or our partner or community events; to notify you following our events if you have qualified for a prize; to return lost items to you; to provide you with additional information about our events or to offer you information about other products, services or activities related to our mission.
To allow us to provide medical assistance if necessary during our events.
Emergency contact information:
To allow us to contact a family member, or person of your choice in case of an emergency during our events.
When we release your information
We do not share, sell or trade registrant, volunteer or database information to other companies or organizations. However, in order to stage an event, we may collect and/or release your information to parties outside the Association in certain circumstances, which include:
- In order to provide you with your bib and your race time results
- In order to provide you with official race photographs
- For billing purposes that include Valley Harvest Marathon registration
- In order to accommodate requests such as registration transfers and deferrals
- In order to provide you with products or services
- When required or permitted by law
- Withdrawing your consent
In addition to contacting you leading up to the Valley Harvest Marathon events, we invite you to provide your consent to continue as a subscriber to receive information about Valley Harvest Marathon and its related events in the future. This will be asked separately on our registration form, in order to provide you with maximum choice.
As a subscriber, you may withdraw your consent at any time. We will provide an easy-to-use “unsubscribe” option with every communication and make every effort to remove your name from the list within 30 business days.
You may also withdraw your consent by emailing us at firstname.lastname@example.org.